YSoft SafeQ Print Management

Centralised print management and digital workflows supporting business growth while solving cost, security and accountability requirements. Administrative visibility and easy control of print services through a comprehensive dashboard frees up IT resources.

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Protecting your MFP against Cyber Attacks



Customisable reports on real-time usage and project code billing increases transparency; Green Reports contribute to sustainability efforts.


Supporting Digital Transformation with automated scan workflows and mobile & wireless capabilities.
Pull-Printing from any device. Print without print drivers or IT Assistance from any print device in the company’s environment.


Managed access and pull-printing increases document security. Use of standard security protocols and encryption for data privacy are key tenets of YSoft SafeQ.


Eliminate wasteful printing with rules that match print governance policies. The YSoft SafeQ Platform for Growth architecture also reduces infrastructure costs.

YSoft SafeQ – About the Product


Do you want to have full control over all printing, scanning and copying in your company or organization? The YSoft SafeQ smart solution allows you to optimise your entire printing environment and to centralise its management.

Its robust system, with a broad set of features, also brings you the possibility to control access to multifunctional printers, print-based rules, mobile printing, print roaming, credit charging, detailed reporting, and much more.

When choosing YSoft SafeQ, you also can look forward to:

  • contactless printing
  • significant financial savings
  • streamlining your work within its printing environment
  • higher security for your data
  • saving natural resources


The YSoft SafeQ unique printing solution saves time and money in all areas of business and state administration: in small local companies and large global corporations, offices, medical facilities and educational institutions.

YSoft SafeQ is a workflow solution platform. Today, the platform pillars include print management and document capture.
The platform integrates print management and advanced document capture for your managed print services (MPS) and significantly automates workflows, increases document security and improves productivity.

Thanks to its undisputed benefits, reliable customer support and proven fast return on investment (ROI), YSoft SafeQ already features in 8,000 organisations in over 100 countries worldwide.

To find out more about YSoft SafeQ, please click here

How does the YSoft SafeQ system work?


The YSoft SafeQ Platform operates through a central component called the YSoft SafeQ server, which serves as the core of the entire system. When a job is submitted for printing, it is immediately directed to the YSoft SafeQ server.

Upon receiving the job, the YSoft SafeQ server verifies the access rights and printing rules configured for the user initiating the print request. Based on these settings, the job is processed in one of the following ways:

Released for Printing: If the access rights and printing rules permit, the job is released for printing in its original form.

Adjusted Printing: In some cases, the YSoft SafeQ server may apply adjustments to the job before sending it to the printer. These adjustments are made in accordance with the predefined rules. For example, the server may enforce duplex printing or convert colour prints to black and white.

Rejection: If the access rights or printing rules restrict the job from being printed, the YSoft SafeQ server rejects the job entirely.

The YSoft SafeQ server maintains a record of all print, copy, and scan jobs within the network. This feature enables the system to provide accurate online accounting and reporting, which can be customised according to your specific requirements.

To control access to print jobs on the output side, the YSoft SafeQ Platform employs hardware or integrated terminals. These terminals can be equipped with card readers, allowing for sophisticated and user-friendly authorisation methods. By implementing this access control mechanism, the system effectively prevents printer misuse. Consequently, printers can be securely placed in the hallways or common areas of your building.

Users can utilise the terminals to manage and assign billing codes to their printing jobs, providing additional flexibility and control over printing-related expenses.


Technical Specifications


Recommended hardware and OS requirements for YSoft SafeQ 6. Includes supported languages for the YSoft SafeQ Client, external and Embedded Terminals and Optical Character Recognition processing.


These Hardware and Software specifications apply for either on-premise, cloud or hybrid deployment.



Memory 8 GB free RAM
Hard disk space

100 GB


Connection to storage with a throughput of at least 150MB/s and 300 IOPS.

CPU Dual Core 2 GHz processor or higher
Network 1 Gbit/s
Additional Information Alternatively, installation in a VM with at least 2 cores and memory reservation setto the full amount of RAM allocation




Standard print

Mobile Print


(Mobile Print Module)

  • Print from any mobile device through email or web upload
  • YSoft Wireless Print supports Android and iOS devices
  • Mopria Print Services



Windows Server 2012 (64)
Windows Server 2016 (64)
Windows Server 2019 (64)



YSoft SafeQ Client:
Catalan, Chinese (simplified/traditional), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Indonesian, Italian, Japanese, Kazakh, Korean, Latvian, Lithuanian, Malaysian, Norwegian, Polish, Portuguese (Brazil/Portuguese), Romanian, Russian, Serbian (Latin/Cyrilic), Slovak, Slovenian, Spanish, Swedish, Thai, Turkish, Ukranian

User Interface

External and Embedded Terminals:
Arabic, Bulgarian, Catalan, Chinese (simplified/traditional), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hebrew, Hungarian, Indonesian, Italian, Japanese, Kazakh, Korean, Latvian, Lithuanian, Malaysian, Norwegian, Polish, Portuguese (Brazil/Portuguese), Romanian, Russian, Serbian (Latin/Cyrilic), Slovak, Slovenian, Spanish, Swedish, Thai, Turkish, Ukranian

*Some of the languages are supported only for some vendor specific Embedded Terminals.