How well do you know your office printer or multifunction device? Most employees do not know about the capabilities of their office printers, only the basic functions of printing, scanning, faxing and copying. In this article, we are going to tell you about some of the useful functions and things that you probably didn’t know your printer could do for your small business or large business, that will allow you to use your printers to the fullest potential.
1) Print on-the-go with any devices
Printing anything from anywhere is no longer a fantasy. In fact, it is often a necessity for most people using handheld devices like smartphone, tablet and laptop which are an essential part of your daily workflow.
No more worrying about “Where can I print?”, you can now print remotely with the device of your choice through the mobile printing function. The function allows you to easily connect your mobile device to the office printers or multifunction device, and seamlessly print and scan documents at any time. Moreover, this makes your printing jobs even simpler as you can print a document from one location, then collect it from another.
Some printing jobs can be completed via email where your email address relates to your printer and you can send a document to print before you leave your work, so that there is no reason to miss important deadlines due to printing issues. All these capabilities increase your productivity and help you save time to focus the more important things.
2) Storage management
Most printers can store hundreds and thousands of pages in the built-in memory. There is also a USB port for you to insert a USB flash drive and using it as an extra external drive. Simply save the files in the USB flash drive by using the touchscreen panel of your printer or drag-and-drop the files in Windows Explorer, or Finder on a Mac, from your PC. Subsequently, you can print directly from the USB flash drive or just unplug and insert it to another compatible device to read your files.
3) Scan hard-copy documents to editable and searchable formats
Are you having a hard time re-keying the information from hard-copy documents like invoices, forms, contracts? The manual process can be time consuming and prone to human errors. By using the Optical Character Recognition (OCR) technology, you can digitise paper documents with your multifunction device.
The OCR technology allows you to scan paper documents, capture all the data automatically and turn them into a text documents including PDF or Microsoft Office documents which can be further edited and searchable. The document conversion makes it easier for companies to process paper documents on a daily basis.
4) Print customised labels and stickers
Using your printer, you can print colourful, eye-catching materials like labels and stickers that add a touch of professionalism to your client gifts, tradeshows and conferences. All you need is a good-quality printer which could handle a variety of document types, including labels and stickers. You just need to make a few adjustments to the default setting while printing labels, stickers and nametags, and you be on your way to get the best results that you are looking for!
5) Go green and help save the planet
More than ever, businesses across the world are working hard to reduce their environmental footprint and to create a sustainable future for the planet. Selecting the right eco-friendly printer, you can automatically reduce paper wastage and minimise impact to the environmental without any conscious effort.
Konica Minolta promotes sustainable development and integrates environmental and social perspectives into their business strategies. You can rely on Konica Minolta products to underpin your green strategy to build your business.
To address environmental issues such as global warming, Konica Minolta products are designed and manufactured to complying with global environmental standards, including the International Energy Star Program which aims to develop and introduce highly energy-efficient office equipment.
When it comes to the printer’s end of life, the material of the printer can also have a significant impact on what happens next. The plastics used in most printers are detrimental to the environment, so Konica Minolta developed a proprietary recycled PET-based polymer alloy, which is regarded as a promising sustainable plastic. The recyclable material effectively uses PET waste which has a lower environmental impact.
Now you have a good knowledge about all the incredible things the modern printer can do, why not check out Konica Minolta’s latest range of office printers that will help take your business to new heights today!
If you have any questions, a member of our staff would be more than happy to help if you contact us today.