Public Sector Managed Print Services
At MJ Flood, we recognise the critical importance of showcasing robust fiscal management and operational efficiency for government entities. As a result, an increasing number of government organisations are choosing our acclaimed managed print services solutions to address their specific printing and document-related requirements.
Reliable High-Speed Printing Solutions for Government Entities
Government entities, including Government Departments, Agencies, Local Authorities, and other State or Semi-State Bodies, require reliable high-speed printing solutions. They often need to print, copy, scan, and fax large volumes of documents within tight turnaround timeframes. MJ Flood offers a comprehensive range of office and production multifunctional devices and printers that enable departments to customise their requirements and achieve workflow and cost efficiencies.
Our offerings include:
- Rapid and high-quality printing capabilities
- Professional finishing features such as stapling, binding, and folding
Enhancing Fiscal Transparency and Efficiency
MJ Flood’s Cost Management Solutions for Government Bodies
Fiscal transparency is facilitated by cost management solutions, which offer a range of benefits in terms of cost reduction and paper wastage prevention. These solutions enable the tracking of every print job, yielding significant cost savings.
By monitoring the printing environment, inefficiencies among staff members can be identified, such as excessive printing or unnecessary colour printing. MJ Flood provides advanced solutions that automate tasks such as toner reordering, electronic meter readings, and service call requests. This streamlines administrative processes for government officials, allowing them to prioritise important tasks.
MJ Flood’s print management solutions contribute to cost reduction in the following ways:
- Enforcing simple rules on each device: For instance, an agency can configure printers to default to double-sided and black & white printing, or restrict access to colour printing.
- Printing accessibility from anywhere: Users can securely access their prints from any device within the building.
- Comprehensive reporting: MJ Flood’s cost management solutions offer complete cost transparency. Detailed reports are provided, outlining print usage volume by individuals, departments, or printing devices. These reports can be tailored to focus on preferred areas or departments and are available in various formats.
By implementing these solutions, government bodies can effectively manage costs, improve efficiency, and maintain a transparent printing environment.
Safeguarding Confidential Information
Protecting sensitive records is of utmost importance for government departments, as they bear the responsibility of safeguarding confidential information. At MJ Flood, we offer a range of highly sophisticated security solutions to ensure that documents remain secure and do not end up in the wrong hands.
Our security solutions include:
- Pull Print Solutions: These solutions require an authentication code to print documents, preventing confidential files from being printed and left unattended at the printer.
- Enforce Print Privilege Solutions: By restricting file access, these solutions ensure that only authorised individuals can access confidential files, minimising the risk of unauthorised disclosure.
- Printer Hard Drive Protection Solutions: These solutions ensure that data saved on a multifunctional device (MFD) hard drive is securely erased, preventing illegal retrieval of documents once the device is replaced.
- Data Encryption Solutions: Our encryption solution mitigates the risk of potential hackers gaining access to confidential documents during transmission from the network to the printer, maintaining the integrity and confidentiality of sensitive information.
With MJ Flood’s advanced security solutions, government departments can have peace of mind knowing that their confidential information is protected at every step of the document lifecycle.
Streamlining Filing Systems through Digital Transformation
Government agencies are increasingly recognising the benefits of digitising their filing systems, and MJ Flood offers efficient scanning solutions to facilitate this transition. Our scanning solutions can quickly convert large volumes of paper documents into electronic files.
One of the key advantages of digitising files is the time-saving efficiency it provides. Electronic files can be easily located, enabling government agencies to be more responsive to information requests and improve overall productivity.
In addition, digitising files helps government agencies reduce their reliance on paper, contributing to their environmental targets and promoting sustainable practices.
Our scanning solutions also allow for the conversion of read-only files into editable formats such as TIFF, PDF, and JPEG. This flexibility enables government agencies to edit and manipulate documents as needed, enhancing their workflow and collaboration.
Furthermore, our scanning solutions automate the indexing process, assigning codes to documents for easy archiving and retrieval. This streamlined approach saves time and ensures efficient management of electronic files.
By embracing digital transformation through MJ Flood’s scanning solutions, government agencies can streamline their filing systems, save time, reduce paper usage, enhance document accessibility, and contribute to a more sustainable future.
Promoting Sustainable Practices: MJ Flood’s Commitment to Environmental Targets
Government organisations are actively striving to adopt sustainable practices to meet their environmental targets, while also benefiting from cost reductions. At MJ Flood, we offer solutions that ensure the implementation of environmentally friendly practices in the following ways:
- Paper Consumption Optimisation: Our solutions include features that optimise paper consumption, such as defaulting to double-sided printing and encouraging black & white printing. By minimising unnecessary paper usage, we help reduce waste and promote responsible resource management.
- Recycled Paper Utilisation: We strongly advocate for the use of recycled paper to support the conservation of natural resources and reduce the environmental impact of printing operations. By encouraging the adoption of recycled paper, we help government organisations contribute to a more sustainable future.
- PrintReleaf Partnership: As part of our commitment to sustainability, MJ Flood is proud to be a partner of PrintReleaf, a leading reforestation initiative. Through PrintReleaf, every page that is printed by our clients is automatically offset by planting trees in certified reforestation projects around the world. This unique program, “You print… We plant,” allows us to make a positive impact on the environment and actively participate in global reforestation efforts.
- Energy Efficiency: We prioritise energy efficiency by incorporating features that automatically switch devices to low-energy sleep modes when not in use. This approach ensures that power consumption is minimised, reducing the environmental footprint of printing infrastructure.
Professional Service from a Trusted Provider:
MJ Flood boasts a dedicated and highly experienced government team that specialises in tailoring print management solutions to suit all levels of government and public sector agencies. As an indigenous leader in print management solutions, we have been selected as a trusted service provider under the Irish Government Framework, including the National Procurement Service’s Framework for the Supply of Managed Print Services (SS 0067/10).
With MJ Flood’s commitment to promoting sustainable practices, including recycled paper utilisation and our partnership with PrintReleaf, we offer comprehensive solutions that align with environmental targets while delivering efficient and cost-effective printing services.